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Yes! And... Facilitate Challenging Meetings

A Short Case Study

Our client was Programme Director of a multi million pound programme for a FTSE 100 company. Yes! And… facilitated a programme team workshop for the Director when he assumed responsibility for the programme and we were asked to facilitate the team’s ongoing planning meetings.

The intent of the programme was to transform working practices, using a new IT platform to make better use of assets. The company had begun piloting the programme in one geographical region.

To obtain resources to roll it out to other regions, it was vital that the pilot achieved the benefits the Programme Director had promised the Board.

Consequently, the Programme Director was very focussed on securing the benefits. He wanted us to help the programme team to develop a strategy to achieve that.

In a facilitator led half day session during the two day workshop:

We set up the situation…we asked the team to imagine it was 3 months from today. The Programme Director has just been removed from the programme by the Board because the pilot had failed to deliver any of the promised cost savings or other benefits. The Board demanded answers!

We asked individuals to note reasons why this had happened and the  group prioritised the reasons

Small teams created actions to ensure that the top priority reasons did not happen, so ensuring the programme would reap the benefits.

They  identified the programme team resource needed to take the action so that they could factor this in to the overall programme resource plan.

Each team shared the actions and resource requirements with the group. They asked if there were any issues with their plan and received constructive feedback. The group added further actions to some of the plans.
After the meeting, we captured all the output in a report so that everybody was clear on what was said and done.
 For a full article on how we facilitated the meeting, please consult  Case Study Articles   ”Facilitate a team to overcome obstacles.”

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